Project Management Office Coordinator
The Project Management Office Coordinator will set-up a project management office and operationalise a formalised, structured and standardised approach using best practice for all Diocesan and Parish assets to enable effective project management. Your day to day responsibilities will include coordinating the Chancery project management office (PMO) under the direction of the Director, support project & contract management of Diocesan and Parish land development, civil, building and other site infrastructure works and coordinate document management and procurement.
In this role you will
- Develop and implement a project management framework using process groups, gateways with documented project management plans
- Facilitate project management of Diocese land and building projects and ensure all work is to industry best practice standards
- Ensure the Diocese has in place contemporary best practice policies, procedures and documentation pertaining to project management.
- Engage in project planning and feasibility tasks to adequately consider Diocesan needs, land assembly, master planning, WHS, Environmental requirements and statutory schemes
- Establish an annual forward works plan and undertake management of plans & budgets for project and contract management works
- Prepare project risk assessments and develop and implement resultant mitigation and corrective actions
- Manage project managers, planners, builders, architects, associated consultants and liaise with relevant government bodies for all Diocesan and Parish projects
- Engage in stakeholder management that deepens engagement and fosters a culture of collaboration between the Parishes, the Chancery and the Diocesan ministry centre
- Provide End to End life cycle project management, project record keeping, maturity assessments and Enterprise Project Management Software solution with monthly project status reports including training sessions
You will bring
- A demonstrated understanding of & commitment to the ethos and values of the Catholic Church
- Qualifications in project management, contract management, engineering or related discipline or significant demonstrated experience
- 2-4 years in Project Management or Contract Management or Development Projects with a demonstrated ability to manage and implement best practice Project Management
- Demonstrated knowledge of PMBOK and Prince 2 Project Management Frameworks
- Previous experience in coordinating a project management office: PMO frameworks, managing planners, designers, contractors, maintaining plans and quality control inspections
- Knowledge of the implementation and ongoing management of the risk management programs, and the ability to complete all incident reports
- Demonstrated understanding of and knowledge of Procurement and vendor management
- The ability to provide superior customer service to meet on-site client’s expectations and develop, understand, analyse and work to a defined budget
- Strong work ethic with a significant commitment to client services & accountability for their performance
- Good organisational skills and the ability to communicate effectively with people at all levels with a demonstrated focus on outcomes and emphasis on exceeding customer/client expectations
- Proven ability to work autonomously, to think creatively and laterally, to problem solve and to implement strategic plans & responses that take into account risk assessments, budgetary requirements and organisational needs
- Demonstrated substantial time management & organisational skills with the ability to work to tight deadlines and deliver under pressure
- Intermediate skills in the Microsoft Office Suite of products
- A current driver’s licence
- Employment screening to the satisfaction of the Chancery including police checks and working with children checks as required
The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing diocese in Australia. The Diocese is made up of 47 Parishes, 83 Catholic schools and more than 45,000 students and includes a number of agencies which assist the Bishop in the pastoral care of the community.
A detailed Position Description is available for this position, to obtain a copy please email firstname.lastname@example.org and request a copy to be sent to you via return email.
Please send completed applications to email@example.com
Completed applications will include:
1. A cover letter outlining how your skills and experience align with the role
2. A current resume
Applications close Tuesday, 18th April 2017
Only Candidates with the right to work in Australia and who are prepared to undergo appropriate background checks should apply for this position.