Administrative Support Coordinator – Diocese of Parramatta
Here’s a unique opportunity to combine your skills in administration, project facilitation and records management services for the advancement of the common good and the mission of the Church in Western Sydney and the Blue Mountains. Work in a vibrant, authentic and dynamic team to support diocesan parishes, schools and agencies in providing proactive and intuitive administrative support to the Risk, Compliance & Assurance team.
About the Diocese
The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest-growing dioceses in Australia. The Diocese is made up of 46 parishes and 82 Catholic schools across Western Sydney and the Blue Mountains, and includes a number of agencies which assist the Bishop in the pastoral care of the community.
About the Role
The Administrative Support Coordinator is responsible for providing a level of administrative, project facilitation and records management services primarily to Head of Risk, Compliance and Assurance/Manager Governance and also to the team. Working with multiple stakeholders, you will be responsible for delivering consistently high-quality administrative support services and compliance with Chancery policies and procedures. The Administrative Support Coordinator is also required to work under pressure with strict adherence to confidentiality and provide proactive and intuitive administrative support to the Risk, Compliance & Assurance team.
- Performing administrative duties as delegated by their supervisor.
- Administration preparation of meetings.
- Diary and meeting management, email management, report writing, collation of information and servicing of committee meetings.
- Attending and coordinating relevant committee meetings and minute taking at those meetings.
- Preparation of meeting papers including agendas, minutes and meeting papers.
- Initiating and tracking progress on relevant matters.
- Providing administrative support to other staff as required.
- Maintenance and management of Governance, Risk, Compliance, and Assurance records and
- Provision of administrative support to other areas, if requested by their supervisor.
To be the successful candidate you need to have:
- Qualifications in social services, customer service, business administration, clerical support or equivalent experience.
- Knowledge and understanding of contemporary administrative and customer services practices.
- Skills in minute taking and diary management.
- Ability to work under pressure and manage competing demands and priorities.
- Ability to follow predefined policies and processes.
- Good communication/interpersonal skills and the ability to work well in a team.
- High level computer skills.
- High level skills in Microsoft Office suite, particularly Word, Excel and PowerPoint.
- Accurate and efficient data processing skills and
- A current valid driver’s licence.
You should be able to demonstrate:
- Demonstrated experience providing executive support and assistance at a senior level.
- Demonstrated experience with minute taking for boards and/or committee.
- A demonstrated ability to comply with administration policies and systems.
- A demonstrated ability to work well in a team and contribute to a positive workplace culture.
- An independent work ethic, ability to take initiative and work with limited supervision.
- A demonstrated commitment to customer service.
- A demonstrated focus on exceeding customer expectations.
- Strong written and verbal communication as well as presentation skills.
- Demonstrated time management and organisational skills.
- Ability to work well in a team and
- A commitment to the ethos and values of the Catholic Church.
Join our team!
Applications for the position should include:
- A covering letter explaining why you are interested in the role and describes how your skills, experience and capabilities align to the criteria in relation to undertaking this role and
- A Curriculum Vitae.
If you would like more information, a copy of the full job description or to have a confidential chat, please email Ms Deeanne Martin on firstname.lastname@example.org. Applications will be reviewed as they are received – Commencement date Mid April 2022 (where possible).
The successful applicant is expected to respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer. The successful applicant will also be subject to a Working with Children Check.
Only candidates with the right to live and work in Australia should apply for this position.
No agency contact please. This position is being managed internally.