We’re hiring! Senior Administrative Support Coordinator

Senior Administrative Support Coordinator - Diocese of Parramatta


Senior Administrative Support Coordinator – Diocese of Parramatta


  • Join our small, vibrant team
  • Flexible work environment with full or part-time (4 days a week) considered and partial work from home option also considered
  • Attractive remuneration and benefits


About us

The Diocese of Parramatta is home to more than 330,000 Catholics and is one of the fastest growing dioceses in Australia. The Diocese is made up of 46 parishes and 82 Catholic schools across Western Sydney and the Blue Mountains and includes a number of agencies which assist the Bishop in the pastoral care of the community.


About the role

The Senior Administrative Support Coordinator is responsible for providing high-level administrative support, project facilitation and records management services primarily to the Head of Governance, Risk, Compliance and Assurance and the wider team.

Working with multiple stakeholders you will be responsible for delivering consistently high-quality support services and compliance with Chancery policies and procedures.

You will coordinate, attend and provide secretariat support to relevant meetings, including preparation of meeting agendas and agenda papers, taking minutes and following up on action items.

You will be responsible for diary and email management and work under pressure to balance multiple priorities while ensuring strict confidentiality and a proactive approach to your work.

You will ensure effective and efficient administrative and records management systems are in place so that your team can focus on its core responsibilities seamlessly.


About you

Key to this role is your extensive experience in providing high-level administration support, and your customer-focused and can-do attitude. Just as important is your ability to work both independently and as a collaborative member of a small team.

Specifically, as the successful candidate you will ideally meet the following Key Requirements:

  • Relevant qualifications (e.g. social services, customer service, business administration) and/ or equivalent experience.
  • Demonstrated experience providing senior support and assistance at a Head of Department level, including experience in minute-taking for boards and/or committees and diary management.
  • Knowledge and understanding of contemporary administrative and customer services practices and a demonstrated commitment to quality customer service.
  • Good time management and organisational skills and ability to work under pressure and manage competing demands and priorities.
  • Strong written and verbal communication and interpersonal skills and the ability to work well in a team and independently without supervision as required.
  • High level computer skills including in the Microsoft Office suite, particularly Word, Excel and PowerPoint.
  • Accurate and efficient data processing skills and
  • A commitment to the ethos and values of the Catholic Church and the Diocese.

If you believe you meet the above Key Requirements and want to work for an organisation that provides a supportive work environment, then we would love to hear from you!


Benefits of working with us

As an employer that genuinely values our staff, we offer the following:

  • An attractive salary based on your qualifications, skills and experience.
  • Salary packaging options (which can increase your take-home pay).
  • Flexible work arrangements, including part-time work (4 days a week); flexible hours; and option to work from home and the office.
  • Additional paid leave between Christmas and New Year.
  • Paid and unpaid parental leave (subject to certain conditions).
  • Professional development opportunities and
  • Access to an Employee Assistance Program with free counselling for yourself and your family.


Enquiries and application process

If you would like to know more about the role and to obtain a copy of the Position Description, please contact Nevine Piperides at REACH Human Resources, nevine@reachhr.com.au or 0418 698 327.

Applications should be sent directly to Nevine Piperides at nevine@reachhr.com.au and include:

  • A brief cover letter outlining how you meet each of the Key Requirements outlined above; and
  • A current resume.

Candidates are encouraged to apply as soon as possible, as applications will be reviewed and shortlisted (if suitable) as they are received.

While all applications are appreciated, only shortlisted candidates will be contacted.

The Diocese is committed to ensuring the safety and well-being of all children. Preferred candidates must be willing to obtain a current Working with Children Check.

Only candidates with the right to live and work in Australia should apply for this position.


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